Tibshelf Parish Council

Working for the community to deliver better standards

VACANCY - PARISH CLERK AND R.F.O

Applications are invited for the position of Parish Clerk and Responsible Financial Officer to manage the administration, personnel, resources, and finances of Tibshelf Parish Council.

Tibshelf Parish is in the District of Bolsover, Derbyshire with proximity to Nottingham, Chesterfield, Sheffield, Mansfield, and Sutton-in-Ashfield, and close to the M1 motorway. There are approximately 4000 electors in the parish. The Parish Council consists of 11 Councillors and 9 staff members (4.5 FTE).

This is an exciting opportunity for a highly motivated and forward-thinking individual who can manage and lead a small dedicated team, and work with Councillors to actively promote the work of the council within the community. You must be able to work well with contractors and forge strong local partnerships alongside managing the statutory obligations of the council, including its financial responsibilities. The successful applicant will have excellent communication and interpersonal skills, a positive ‘can-do’ attitude, combined with strong commercial and financial management and an understanding of charity law. The job is predominantly office based.

The Clerk is the Proper Officer to the Parish Council. Main duties include:

  • Attendance at meetings – held the third Tuesday of the month at 7pm, plus committee meetings
  • The preparation of meeting agendas and the taking of accurate minutes of Parish Council meetings
  • Keeping accurate financial records, banking, invoices, and payment of accounts
  • Setting the council’s budget, liaising with auditors, preparing end of year accounts
  • Acting on decisions and resolutions taken at council meetings
  • Dealing with correspondence from Councillors, members of the public and external organisations
  • Supervising the maintenance of, and updates to, the council’s website.
  • Management of a Village Hall with charity status
  • Resources management including a cemetery, sportsground, and pavilion, play area and allotments
  • Line Management of 9 staff member.

Note that a staffing review is pending once the clerk is in post to provide input to the process.

The successful applicant will have:

  • Excellent communication skills both written and verbal
  • Good IT skills (Microsoft Office, Excel, Railtas, Sage Payroll)
  • An understanding of basic accounting processes
  • An understanding of, and the ability to interpret, local government legislation
  • Ability to work independently and prioritise workload, and maintain political neutrality
  • A relevant qualification (CiLCA) or the willingness to work towards achieving this
  • Knowledge of the local area would also be an advantage.

The post includes some evening meetings and occasional weekend work.

Full time – 37 hours per week

Salary: On the LC2 (above) scale, SCP 29-32 (£32,910 – £35,745) with a one-point increment for CiLCA.

Closing Date: 3rd November 2021                              Interview Date: 19th November 2021

Application Form: (Word)         Person Specification: (Word | PDF)          Job Description: (Word | PDF)

If you are interested in applying for a challenging but rewarding post, working with an active Parish Council with a commitment to working for Tibshelf community please contact Mark Scarborough, Communications & Projects Officer cpo@tibshelfparishcouncil.qov.uk for an application pack, which includes a job description, person spec and application form. Application packs can also be downloaded from the Council’s website — https://tibshelfparishcouncil.gov.uk.  If you require any further details or would like to discuss the post please contact, Susan Coldwell, Locum Parish Clerk on 01773 875093.

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Update on Coronavirus / COVID-19

Following advice and directives from Government, the Council made the decision to close the Village Hall, Pavilion and Parish Meeting Room to user groups and hirers on  Monday 23rd of March 2020 until further notice. They have now been reopened to user groups and hirers. As of Tuesday 21st of July 2020, the Parish Council decided to reopen the playgrounds on Shetland Road and Lincoln Street, and the exercise equipment, subject to social distancing requirements and other protective measures. All other facilities are being constantly reviewed until such time they are safe to reopen.
The cemetery on Doe Hill Lane and the Shetland Road recreation field do remain open at this time. However, residents should practise social distancing at all times when using these facilities.
Parish Council meetings had initially been suspended, followed by being held on Zoom and in a hybrid format. From May 2021, we must hold meetings in person at the Village Hall. Protective measures are in place for those attending. All Parish business is continuing and should any resident have concerns or matters they wish to raise then please email the clerk at theclerk@tibshelfparishcouncil.gov.uk or call 01773 875093.
All Council staff will continue to work, where it is practical to do so whilst ensuring staff wellbeing and welfare. The Clerk will continue to work partially at the office and at home, the Communication and Projects Officer is working remotely from home, and the Administration Assistant is working in the office Monday, Tuesday and Wednesday until 1pm.
Updates will be made on the Parish Council website and Facebook page as appropriate. Thank you for your co-operation and please stay safe and healthy.
 
For further information, please click the following links :
UK Government  Click Here
Derbyshire County Council  Click Here
Bolsover District Council   Click Here
Staffa Health Website: Click Here
NHS  Click Here
NHS COVID-19 App  Click Here
Test and Trace Support Payments  Click Here
 
Tibshelf COVID-19 Support Group Facebook Page  Click Here
Tibshelf COVID-19 Support Group Contacts  Click Here
Beware of Scammers Click Here
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The next meeting of Tibshelf Parish Council

will be held on

Tuesday 19th October 2021

at 7pm in Tibshelf Village Hall

Agenda:  (Word | PDF)

Hanging Basket with Purple and Pink flowers

COVID-19 Testing in Tibshelf

Tibshelf Village Hall car park will be used as a community testing site for COVID-19 tests.

Starting from Tuesday 7th September, testing vans will be there every Tuesday of September and October from 9am to 5pm.

The full dates are: Tuesday 7th September, Tuesday 14th September, Tuesday 21st September and Tuesday 28th September. Tuesday 5th October, Tuesday 12th October, Tuesday 19th October and Tuesday 26th October

 

 
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Public Exhibition

After three years of work, including consultation with members of the public and relevant authorities, the Tibshelf Neighbourhood Plan has been finalised and is ready to be examined by the residents of Tibshelf.

The Tibshelf Neighbourhood Plan sets out the vision, objectives and policies for the sustainable development of the parish through until 2033.

This is a free public exhibition open to everyone.

Dates: Friday 26th November 2021   10am – 8pm  and  Saturday 27th November 2021  10am – 4pm

Location: St John the Baptist’s Church

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Tibshelf Parish Council Office

MONDAY, TUESDAY and WEDNESDAY – 9 A.M – 1 P.M

OFFICE IS CLOSED THURSDAYS AND FRIDAYS.

 

Council Documents

General Data Protection Regulations

Please view our policy adopted by the Parish Council on 15th May 2018. If the Parish Council hold your data they will only use it for the purpose it was collected and will not share it with any third party unless you have been informed and given your consent

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Council Documents

Audit of Accounts 2020/21

Please view the Annual Governance Statement and Accounting Statement – 2020/21. Our latest Annual Governance and Accountability Return and the External Auditor Report and Certificate are under ‘Council Documents’

Click Here

Newspaper

Latest News & Events

Catch up with the latest edition of Tibshelf News and see events in our Parish.

Your Council

Parish Councillors

Find out more information about your parish councillors.

Tibshelf Parish Council meetings

Meetings

Interested in what goes on with the council? Find out more about our meetings and information concerning past ones held.
Who Does What?

Who does what?

Catch up with the latest news and events in our Parish, you can also view our seasonal e-magazine.

Outside of Tibshelf Village Hall

Village Hall

Want to know what groups support the local village hall? Or maybe you’re looking for a venue for your upcoming event.

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Local Groups

Interested in joining a local group? Check out our page to see what groups are in the area for Tibshelf.

Council Documents

Council Documents

Access current information concerning how the Parish Council manage their affairs as well as historical documents.

Contact Tibshelf Parish Council

If you have any questions or comments, please feel free to contact us.