TIBSHELF PARISH COUNCIL
VACANCY FOR PARISH CLERK/RESPONSIBLE FINANCIAL OFFICER

Applications are invited for the position of Parish Clerk and Responsible Financial Officer to manage the administration, personnel, resources and finances of Tibshelf Parish Council.

Tibshelf Parish is in the District of Bolsover, Derbyshire with proximity to Nottingham, Chesterfield, Sheffield, Mansfield and Sutton-in-Ashfield, and close to the M1 motorway. There are approximately 4000 electors in the parish. The Parish Council consists of 11 Councillors and currently has 10 members of staff
Including the Clerk/R.FO. (4.5 full time equivalent).

This is an exciting opportunity for a highly motivated and forward-thinking individual who can manage and lead a small dedicated team, and work with Councillors, to actively promote the work of the council within the community. You will be able to work well with contractors and forge strong local partnerships alongside managing the statutory obligations of the council, including its financial responsibilities. The successful applicant will have excellent communication and interpersonal skills, a positive ‘can-do’ attitude, combined with strong commercial and financial management and an understanding of charity law. The job is predominantly office based.

The Clerk is the Proper Officer to the Parish Council. Main duties include:
• Attendance at meetings – held the third Tuesday of the month at 7pm, plus committee meetings
• The preparation of meeting agendas and the taking of accurate minutes of Parish Council meetings
• Keeping accurate financial records, banking, invoices and payment of accounts
• Setting the council’s budget, liaising with auditors, preparing end of year accounts
• Acting on decisions and resolutions taken at council meetings
• Dealing with correspondence from Councillors, members of the public and external organisations
• Supervising the maintenance of, and updates to, the council’s website.
• Management of a Village Hall with charity status
• Resources management including a cemetery, sportsground and pavilion, play area and allotments
• Line management of 9 staff members.

Note that a staffing review is pending once the clerk is in post to provide input to the process.

The successful applicant will have:
• Excellent communication skills both written and verbal
• Good IT skills (Microsoft Office, Excel, Rialtas accountancy package, Sage payroll)
• An understanding of basic accounting processes
• An understanding of, and the ability to interpret, local government legislation
• Ability to work independently and prioritise workload, and maintain political neutrality
• A relevant qualification (C.I.L.C.A) or the willingness to work towards achieving this
• Knowledge of the local area would also be an advantage.

The post includes some evening meetings and occasional weekend work.

Part-time   30 hours per week
Salary        On the LC2 (above) scale, SCP 29-32 (32,910 – £35,745 pro-rata) with a one-point increment for C.I.L.C.A.

Closing Date: 1 August 2021     Interview Date: TBC

If you are interested in applying for a challenging, but rewarding post, working with an active Parish Council with a commitment to working for Tibshelf community, please download our application pack:

Application Form  (Word)

Job Description  (PDF) (Word)

Person Specification  (PDF) (Word)

or contact Mark Scarborough, Communications & Projects Officer, using cpo@tibshelfparishcouncil.gov.uk for a copy of the pack sent to your email.

If you require any further details or would like to discuss the post, please contact Mrs Susan Coldwell, Locum Parish Clerk/R.F.O. on 01773 875093

Following the latest advice and subsequent directives from Government, the Council has made the decision to close the Village Hall, Pavilion and Parish Meeting Room to user groups and hirers as of Monday 23rd of March 2020 until further notice. As of Tuesday 21st of July 2020, the Parish Council decided to reopen the playgrounds on Shetland Road and Lincoln Street, and the exercise equipment, subject to social distancing requirements and other protective measures. All other facilities are being constantly reviewed until such time they are safe to reopen.

The cemetery on Doe Hill Lane and the Shetland Road recreation field do remain open at this time. However, residents should practise social distancing at all times when using these facilities.

Parish Council meetings had initially been suspended, followed by being held on Zoom and in a hybrid format. From May 2021, we must hold meetings in person at the Village Hall. Protective measures are in place for those attending. All Parish business is continuing and should any resident have concerns or matters they wish to raise then please email the clerk at theclerk@tibshelfparishcouncil.gov.uk or call 01773 875093.

With regards to the users of the Village Hall, the regular groups are aware of this decision and some had already decided to cease activity.

For those individuals who had made private bookings for parties etc, we hope that you will choose to re-book your event when safe and reasonable later in the year.

All Council staff will continue to work, where it is practical to do so whilst ensuring staff wellbeing and welfare. The Clerk will continue to work partially at the office and at home, the Communication and Projects Officer is working remotely from home, and the Administration Assistant is working in the office Monday, Tuesday and Wednesday until 1pm.

Updates will be made on the Parish Council website and Facebook page as appropriate. Thank you for your co-operation and please stay safe and healthy.

For further information, please click the following links :

UK Government  Click Here

Derbyshire County Council  Click Here

Bolsover District Council   Click Here

Staffa Health Website: Click Here

NHS  Click Here

NHS COVID-19 App  Click Here

Test and Trace Support Payments  Click Here

Tibshelf COVID-19 Support Group Facebook Page  Click Here

Tibshelf COVID-19 Support Group Contacts  Click Here

Beware of Scammers Click Here